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Academic Plans: Adding, Changing, or Discontinuing

Scope of Oversight

In addition to the addition, discontinuation, and changes to academic programs (see process described below), the Executive Vice President and Provost also reviews and approves requests including but not limited to:

  • Academic partnerships/collaborations with any external entity, including but not limited to: other colleges and universities, state or governmental agencies, non-profit/non-governmental organizations, corporate partners, and any type of international entity (e.g. community college pipeline programs, co-delivery of an academic program with another institution)
  • Collegiate/departmental/unit name changes
  • Creation of new departments
  • Alternative tuition rates
  • Alignment as a professional or graduate degree program
  • Off-site delivery of a program, including international delivery sites

For these types of requests, a proposal to the Office of the Executive Vice President and Provost will need to include a thorough presentation of the following information:

  • Explanation and justification for the request
  • Demonstrated understanding of the consequences or ramifications of the request
  • Evidence of consultation with relevant entities within the University of Minnesota System Campuses
  • A plan for revisiting or sunsetting the proposal, as applicable
  • Proof that the request or proposal has adhered--per the traditions of your unit--to any departmental or collegiate processes, including faculty governance or consultation
  • Documentation of support from the dean/senior leader

Please contact Emily Ronning (612-626-8031 or ronn0044@umn.edu) in advance of submission. Upon receipt of the request or proposal, the Office of the Executive Vice President and Provost may request further consultation or additional information in order to address any unresolved conflicts or questions.

Process Overview for Adding, Changing, or Discontinuing Academic Programs

The development, revision, and approval of academic plans is guided by University policy and procedures. These processes originate at the programmatic and departmental level, progress through the colleges, to the Office of the Provost and, if necessary, the Board of Regents. As proposals make their way through the approval process to the Office of the Provost, consultation is solicited from colleagues in Graduate and Undergraduate Education, as well as the Academic Health Center.

The stages of development and approval are additive, with various points of emphasis at each stage in the process. For example, the Office of Undergraduate Education and the Graduate School focus their review on admission and degree requirements, University policy compliance, other factors specifically related to the academic success of students. Review by the Academic Health Center and the Office of the Provost focuses on things like need and demand, efficiency and effectiveness, support and resources, mission, collaboration, and program duplication.

Finally, the public review period encourages open communication across colleges and campuses concerning the creation, discontinuation, and change of academic programs; fosters collaboration and productive exchanges across and between departments and disciplines; and prevents inadvertent encroachment upon and duplication of academic programs.

Undergraduate

For information about new and revised undergradute academic plans, please review the Adding, Changing, or Discontinuing Academic Plans administrative policy. To submit new or changed plans, login to the Program and Curriculum Approval System (PCAS)

If you're considering proposing an integrated degree program, please review the provostal guidelines for best practices and an MOU template.

Graduate and Professional

New or substantially changed Ph.D. proposals, as well as the associated minors, must also be reviewed by the Graduate Education Council (please plan the timeline for approval of your proposal accordingly). For additional information about new and revised academic plans, please review the following administrative policies:

See also a complete list of university-wide policies governing Graduate Education.

To submit new or changed plans, login to the Program and Curriculum Approval System (PCAS)

If you're considering proposing an integrated degree program, please review the provostal guidelines for best practices and an MOU template.

More Information

The development and revision of programs is a significant and time-consuming process. Please contact Emily Ronning (612-626-8031 or ronn0044@umn.edu) for assistance at any stage.